FE_ENROLMENT_GUIDE_NEW_STUDENTS_2020

Your Enrolment Pack Your next guide to joining us in autumn 2020

IMPORTANT INFORMATION ABOUT YOUR ENROLMENT ENCLOSED

Your Enrolment Pack is here

Before you arrive at Hartpury College for your enrolment, it’s important that you complete the following steps now. You’ll find more detailed information inside your pack.

Read this Enrolment Pack It includes details about what you need to do now and on GCSE results day, the forms you need to fill in, and what to bring to enrolment. Fill in your forms Visit our website to download, print and fill in your forms. Tick them off using your checklist on page 10. Post your finance form back to us now. Bring the rest of your completed forms to enrolment. www.hartpury.ac.uk/comingtohartpury Apply for your transport You must apply for Hartpury transport (if you want to use it) before you get here. Visit our website to download the form and send it back to us as soon as possible. www.hartpury.ac.uk/college-transport Add key dates to your diary Find your term dates on pages 11-12 and start planning your year ahead.

Make any payments Fill in your Direct Debit form or make payments online. Find more details on page 5.

Prepare your documents Bring your completed forms, proof of exam results* and proof of ID to your enrolment. Buy any new kit or clothing Check the kit list for your course on pages 13-16 and place your order as soon as you can.

*We recognise the difficult circumstances due to Covid-19. However, you’ll still receive proof of results from your school, which you'll need to bring to your enrolment. 1

Contents

Welcome to Hartpury 3 Getting ready for your enrolment 5 Enrolment FAQs 7 Getting to college 9 Your forms checklist 10 Your term dates 11 Your clothing and equipment 13

@hartpury

“I met my best friends at enrolment. We're in the same tutor group and got on straight away. We help each other and hang out outside of lectures." Ella, A-level student

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Welcome to Hartpury

We hope you’re getting excited to join the Hartpury family and start your new adventure with us.* You’ve made an Outstanding choice. You’re joining an institution that’s rated Ofsted Outstanding in all areas, including our teaching, learning and residential provision. With world-class facilities at your fingertips, you’ll have the environment you need to succeed. Our campus is home to a new £8.8 million Sports Academy and £2 million Agri-Tech Centre, 70 different species in our animal collection, a commercial farm and the largest equine education establishment in the world. Your course will help you prepare for your future career or university course. You could follow in the footsteps of our graduates, who have gone on to study a variety of courses at many different universities including the University of Cambridge, University of Oxford and Hartpury University. They’re doing amazing things in the agriculture, animal, equine, sport and veterinary sectors, and beyond. Whatever your big dream is, by choosing Hartpury College you’re taking your first step towards making it a reality .

*Subject to meeting the conditions of your offer

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progression to employment, university or further study (Hartpury 2019)

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(DfE 2018-2019) #1

land-based college in England for student achievement

Rated Outstanding in all areas of our teaching, learning, assessment and residential provision

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Your enrolment is a key part of joining Hartpury and it starts now. By completing these steps over the summer, you’ll be ready to hit the ground running when you get here. Getting ready for enrolment Before you enrol •

Gymmembership fee (£100 per annum) – unlimited use of our fully-equipped gym. You can pay for your Sports Academy and gym memberships online at estore.hartpury.ac.uk/product-catalogue/sport What you need to do on GCSE results day, 20 August 2020 We know things are a bit different this year, but we wish you good luck. If your offer is conditional on the results that you’ll receive this year, you’ll need to send us your grades as soon they have been released. To do this, go on to our website and follow the instructions. www.hartpury.ac.uk We’ll receive confirmation of your results from the awarding bodies shortly after enrolment. If you submit fraudulent results you’ll be withdrawn from your programme. What we do with your results If you’ve achieved the grades that you need to meet your offer, it will be made unconditional and we’ll send you confirmation by email. If you haven’t achieved the results that you need to meet your offer, a member of the relevant course team will review your application. We may still be able to offer you a place on the course, or an alternative. If you’ve achieved better grades than expected and wish to be considered for a higher level course, please contact our Admissions team - Email admissions@hartpury.ac.uk - Call 01452 702244 Your application will be passed on to the course team to consider whether this is possible. The course tutor may wish to call you to discuss your options. We’ll send you confirmation of our decision by email.

There are a number of important things you need to do before you get here – including filling in your forms, making any payments and ordering your kit (find your kit list on page 13). We’ve highlighted your next steps below. Fill in your forms Please make sure you print and complete your forms and bring them to your enrolment. Here’s what you need to do: 1. Visit www.hartpury.ac.uk/comingtohartpury 2. Download and print your forms 3. Fill in the paper copies 5. Send your finance forms back to us now 6. Bring the rest of your forms to enrolment This will help us to make the enrolment process as smooth as possible. Make your payments There are some fees that need to be paid before you start. Here’s your list of payments due and what they’re for. • Educational visits fee (£85) – this will cover the cost of some of the great educational visits you’ll have the chance to go on. You can pay this online at estore.hartpury.ac.uk Go to the ‘Product Catalogue’ and select ‘Student Invoices’ under ‘Invoices and Deposits’. 4. Tick off your completed forms using your checklist on page 10 Accommodation fees (for residential students only) – if you’ve got a place in our accommodation you can pay by Direct Debit. Please print and complete the Direct Debit form and mandate, and send back to us now. Sports Academymembership fee (£80 per annum) – if you’re interested in joining one of our Sports Academies, you must pay for your membership. • •

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What to bring to enrolment

Please make sure, if you haven’t already, that you provide us with copies of any Educational, Health and Care Plans, Educational Psychologist Reports or individual support plans. Did you have any additional exam arrangements at school? When you’ve taken exams at school, you may have been granted extra time, a reader, scribe or other additional exam help. If you want to be assessed for extra help in exams while you’re here too, it’s important that you visit the Learning Support desk during enrolment and let our team know. You’ll need to bring your Form 8 (J8) from school, signed and dated. Please note, if you don’t bring your Form 8 we won’t be able to highlight your exam needs as a priority and this may delay your application for any special arrangements. International students If you’re an international student with a Tier 4 student visa, you’ll need to bring your passport and your Biometric Residence Permit (BRP) card to enrolment, if you have collected this. If you requested for your BRP card be sent to Hartpury, it will be waiting for you to collect at enrolment. A copy of these documents will be taken and held with our International Manager as part of UK Visa and Immigration compliance.

There are a few things that you need to bring to your enrolment day. Please make sure you have the following items. Proof of your exam results Bring a copy of your results transcript or certificates. While everything’s a bit different this year, you’ll still receive proof of results from your school. It’s important you do this, even if your results have been sent to us previously. Passport or driving licence (if you don’t have these, you can bring your birth certificate). Your enrolment forms Visit www.hartpury.ac.uk/comingtohartpury to download and print your forms. It’s important that you send your finance forms back to us now. You’ll find our postal address at the top of the forms. Please bring the rest of your completed forms to your enrolment. Please note, you won’t be able to enrol unless you have a copy of your qualifications with you. Proof of ID

Aspire learning support and additional needs

Our Aspire team are here to support you during your time at Hartpury. Visit our website to read our booklet and see the types of support available to you. www.hartpury.ac.uk/comingtohartpury

To find out about the support available visit www.hartpury.ac.uk/ college-support

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Your enrolment FAQs

I’m a residential student, when can I move in? You’ll get the key to your room once you’ve completed your enrolment. Then you’ll be able settle in and get cosy in your new Hartpury home. We’ll run a residential induction for you and your parents, where we’ll talk you through the expectations for residential life at Hartpury. How do I get to my enrolment? You’ll need to travel to and from your enrolment yourself. As part of your enrolment, we’ll explain the process for using Hartpury transport going forwards – if you’ve applied for it. Do my parents / guardians need to come to my enrolment? If you’re under 18 years old, you’ll need to be accompanied by your parent / guardian as there are some forms they’ll need to sign. Can I prepare for my course? Yes! You could do some further reading around the subject you’re studying. You’ll be ready to hit the ground running when you start your course in September.

We intend to run your enrolment across the first two weeks of September (1 – 7 Sept 2020). We’re currently working on our plans, in line with Government advice, to make sure you have the best and safest experience. We’ll be in touch over the summer to confirm your enrolment timetable. In the meantime, we’ve answered some of your most frequently asked questions, below. This should cover everything you need to know right now, but if you do have any Where will my enrolment take place? Your enrolment will take place in the College Learning Centre (CLC) – your library and study space. When you arrive, follow signs from the car park to the CLC. There will be plenty of flags flying to show you where to go. Our students will also be on hand to help you find your way. Transport, Accommodation, IT and Aspire learning support teams, as well as your Students’ Union and course tutors. We’ll get you set up and ready to start your college life as part of our #HartpuryFamily. What happens after I’ve enrolled? We’re making plans for your induction and your learning, in line with evolving Government advice. We’ll keep you updated as our plans develop. further questions, please get in touch using the details on the back cover. What happens at enrolment? You’ll meet our Admissions, Finance,

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Don’t forget to print and fill in your forms. Send your finance (Direct Debit) forms back to us now. Bring the rest with you to enrolment. View your forms checklist on page 10.

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Getting to college

If you live near Hartpury and are able to go home each day, we run bus services across Gloucestershire, Herefordshire and Worcestershire. If you haven’t already, it’s really important that you apply as soon as possible and pay your £100 deposit (this will be refunded if you don’t receive the results you need for your course). Apply for your transport now Download the forms from our website www.hartpury.ac.uk/college-transport Email your completed forms back to finance@hartpury.ac.uk before you enrol. Pay your £100 deposit online as soon as you can. Visit estore.hartpury.ac.uk and go to the ‘Product Catalogue’. Select ‘Invoices and Deposits’ and then ‘Student Deposits’.

During term time, Swanbrook public buses stop on campus. You can get your ticket on the bus. These buses aren’t included in our zone charges. Find out more www.swanbrook.co.uk

Please note, you’ll need to travel to enrolment yourself As part of your enrolment, we’ll explain the process for using Hartpury transport going forwards – if you’ve applied for it.

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Your forms checklist

Tick your forms off as you complete them: Hartpury College regulations acceptance form – this includes your student code of conduct and safeguarding information. Direct Debit and mandate – set up a regular payment to cover things like accommodation. Send these back to us now using the address on the top of the form. We’ve included a page called ‘Payment of your Fees’ with your Direct Debit forms – this is for your information only. You don’t need to send this back to us. Trip consent form – permission to attend course trips. Work experience consent form – permission to take part in a work placement. Please send your finance forms back to us now. Bring the rest of your completed forms to your enrolment. If you have any issues completing these forms, we can help you at enrolment. We’ll have paper copies available too, in case you don’t have access to a printer. Here’s a checklist of the forms you’ll find on our website. It’s really important that you complete these forms in advance and bring them with you to your enrolment. This will help us to make the process as smooth as possible on the day. Visit www.hartpury.ac.uk/comingtohartpury to download and print your forms.

Visit www.hartpury.ac.uk/comingtohartpury to download and print your enrolment forms

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Your term dates 2020/21

Please be aware that these termdates are provisional and subject to change, based on evolving Government advice relating to the pandemic. We’ll be in touchwith any changes.

A-level students

Date

Activity

Bank holiday

Inset day

2020 1 – 7 September

Enrolment / induction / start of teaching

31 August

Teaching

23 October

8 September – 23 October

Holiday

26 – 30 October

Teaching

2 November 17 and 18 December

2 November – 18 December

Holiday

25 and 26 December 1 January 2021

21 December – 1 January 2021

2021 4 January – 12 February

Teaching

12 February

Holiday

15 – 19 February

Teaching

26 March

22 February - 2 April

Holiday

2 and 5 April

5 - 16 April

Teaching

3 May

19 April – 28 May

Holiday

31 May

31 May – 4 June

Teaching

7 – 25 June

Holiday

28 June onwards

Diploma students

Date

Activity

Bank holiday

Inset day

2020 1 – 7 September

Enrolment / induction / start of teaching

31 August

Teaching

23 October

8 September – 23 October

Holiday

26 – 30 October

Teaching

2 November 17 and 18 December

2 November – 18 December

Holiday

25 and 26 December 1 January 2021

21 December – 1 January 2021

2021 4 January – 12 February

Teaching

12 February

Holiday

15 – 19 February

Teaching

26 March

22 February – 26 March

Holiday

2 and 5 April

29 March – 16 April

Teaching

3 and 31 May

19 April – 18 June

Holiday

21 June onwards

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College inset days Inset days are additional days off for A-level and diploma students. As such, you won’t be required in college on the following dates – although tutors may require attendance to catch up on any outstanding work.

23 October 2020 2 November 2020 17 and 18 December 2020 12 February 2021 26 March 2021

If you’re an equine student with livery and the inset day falls on a Monday, you may be able to return with your horse on the Sunday. You’ll need to get permission from the Director of Equine.

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Your clothing and equipment

You’ll need to get some specialist kit and/or equipment to complete the practical elements of your course. There are some things that all Hartpury students need for their studies. Make sure you bring everything in the red ‘All courses’ box below. You’ll also need some extra things for your subject. Find your course from the list below and order your kit now. We work with trusted brands to produce high-quality clothing. Our Hartpury-branded clothing is popular with our students. Alongside what you need for your course, you could treat yourself to a Hartpury hoodie and feel part of our #HartpuryFamily. You can buy the relevant kit for your course or sport from the Hartpury shop now. Place your order as soon as possible to make sure it arrives in plenty of time. Agriculture, Animal and Equine students Visit www.hartpury.ac.uk/shop and follow the link to JS Teamwear to buy your kit. Sport, Outdoor Adventure and Uniformed Public Services students Visit www.hartpuryshop.com to get your Hartpury kit from Elite Pro Sports.

Agriculture / FarmMechanisation / Land-based Engineering courses Visit www.hartpury.ac.uk/shop and follow the link to JS Teamwear to order your kit. - Leather boots with steel toe caps - Wellington boots with steel toe caps - Waterproof coat and leggings - Two pairs of working overalls / boiler suits to stay at college for biosecurity reasons Countryside and Gamekeeping courses - Strong waterproof coat and trousers / leggings - Leather boots with steel toe caps - Leather working gloves - Wellington boots / walking boots and gaiters - Long woollen socks (shooting socks) - Checked shirts - Moleskin trousers / breeks (tweed breeks / plus fours can also be worn for shoot days) - Warm hat and gloves

All courses Students on all courses should make sure they have the following items: - Notebook - Writing paper (A4 size) - Loose-leaf binder (preferably lever arch) - One pack of file dividers - Pens, pencils, ruler, eraser, pencil sharpener - Calculator (statistical) - One pack multi-punched pockets - Coloured pencils - Laptop or tablet (optional but desirable)

Course-specific kit A-levels -

A4 lever arch files (at least two per subject) File dividers (at least four packs of 10)

- - -

Rough work spiral bound notebook Highlighters (pack of at least five different colours) Scientific calculator (depending on your subject)

-

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- Overalls to stay at college for biosecurity reasons Animal courses

non-riding practical sessions (optional, as an alternative to riding boots) - If asthmatic, dust mask required - Waterproof trousers and wellington boots (optional but highly recommended) - Mane comb, hoof pick and rubber plaiting bands (all students)

Visit www.hartpury.ac.uk/shop and follow the link to JS Teamwear to order your kit. - One pair of wellington boots with steel toe caps (safety wellies) and / or one pair of steel toe-capped ankle boots (safety boots) - Black waterproof coat - We would recommend the purchase of both items of footwear to prepare you for working indoors and outdoors in a range of terrain conditions - Black lab coat Equine courses Visit www.hartpury.ac.uk/shop and follow the link to JS Teamwear to order your kit. - Black Hartpury jacket or black Hartpury winter coat (all students) - Red polo shirts with Hartpury logo (all students, minimum of two) - Gloves suitable for riding and stable management (all students) - Hairnet (for riding sessions where hair is longer than shoulder length) For all riding and / or practical yard sessions - British Standard approved skull cap (PAS015+kitemark, SNELL E2001 or E2016, or ASTM F1163+SEI mark) with navy or black hat silk (all students)* - Body protector (correctly fitted) to BETA 2009 Level 3 only (Equitation students only) - Navy (not denim), black, grey or beige jodhpurs / breeches for all riding - Long riding boots (rubber or leather) or smooth leather gaiters (not suede) with matching jodhpur boots (black or brown) - Schooling whip (Equitation students only, maximum length 30”) - Jumping whip (Equitation students only) - Wristwatch - One pair of yard boots for sessions. Black / dark fitted jeans for working horses from the ground, ground schooling and yard practical sessions with sensible yard boots

Please note, you’re not permitted on the yard wearing any form of jewellery (except a wedding ring) due to safety guidelines. This includes all piercings.

Please ensure your name is clearly labelled on all equipment.

Sports courses Visit www.hartpuryshop.com to order your Hartpury kit from Elite Pro Sports. Level 2 Extended Certificate in Sport, Level 3 Extended Diploma in Sport and Exercise Science and Level 3 Foundation Diploma / Extended Diploma Sport (Fitness) and (PE and Coaching) will also need: - Tracksuit - Outdoor and indoor sports footwear - Kit bag - Waterproof clothing - Shorts - Polo shirt - Water bottle - Whistle (Level 2 Extended Certificate in Sport, Level 3 Foundation / Extended Diploma Sport (Fitness) and (PE and Coaching) only) - Football boots for use on rubber crumb surfaces † Level 3 Foundation / Extended Diploma Sport (Rugby) will also need: - Rugby boots and indoor footwear - Protective equipment e.g. gum shield, head guard and shoulder padding - Boots for use on rubber crumb surfaces †

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Level 3 Foundation / Extended Diploma Sport (Football) will also need: - Football boots and indoor footwear - Shin pads - Football boots for use on rubber crumb surfaces † Level 3 Foundation / Extended Diploma Sport (Golf) will also need: - Most recent Rules of Golf book - Set of golf clubs - Golf bag - Golf shoes (two pairs) - Golf umbrella - Waterproof clothing - Appropriate golf clothing for practicals Outdoor Adventure and Uniformed Public Services courses Visit www.hartpuryshop.com to order your Hartpury kit from Elite Pro Sports. - Wetsuit boots or old trainers to use for water activities - Waterproof jacket and trousers - Thermal fleece top

- Walking boots - Day rucksack - Sports shorts - Sports shirts - Training shoes - Football boots for use on rubber crumb surfaces †

† Please note that rubber-studded boots must be worn on the rubber crumb pitches when taking part in practical and sports sessions. Trainers and flat-soled shoes are not to be worn on the pitches. If inappropriate footwear is worn, you will not be able to take part in the activity. *BSEN1384 hat standards (on their own) won’t be permitted due to regulation changes. **Students who wish to take British Horse Society examinations in addition to their main programme will need to adhere to BHS Exams Dress Code. BHS exam training and fees are at an additional cost.

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Ordering your kit Make sure you order your kit now, to ensure it arrives in plenty of time for the start of your course in the autumn. Agriculture, Animal and Equine students, visit www.hartpury.ac.uk/shop and follow the link to the JS Teamwear website. Sport, Outdoor Adventure and Uniformed Public Services students, visit www.hartpuryshop.com to buy your Hartpury kit from Elite Pro Sports.

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Good lu have a summe

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Make sure you’re following Hartpury on Facebook, Twitter and Instagram for fun virtual activities. From animal feeding to yoga and videos with our favourite therapy dog, Ralph, it’s all happening here!

uck and lovely er We hope this guide provides everything you need to feel confident and excited about joining us in the autumn. If you have any questions, you can contact us at any time using the details on the back page.

Connect with your new classmates on social media #ComingToHartpury2020

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#ComingToHartpury2020

If you have any questions, get in touch – we’re here to help. Check your email for updates and information about returning to Hartpury. Accommodation accommodation@hartpury.ac.uk +44 (0) 1452 702352 Admissions admissions@hartpury.ac.uk +44 (0) 1452 702244 Finance studentfinance@hartpury.ac.uk

+44 (0) 1452 702103 Learning support learningsupport@hartpury.ac.uk +44 (0) 1452 702478 International international@hartpury.ac.uk +44 (0) 1452 702344 www.hartpury.ac.uk