Hartpury College Enrolment Pack for Returning Students 2022

Your Enrolment Pack

IMPORTANT INFORMATION ABOUT YOUR ENROLMENT IN SEPTEMBER 2022

Your Enrolment Pack is here

Your enrolment is online this year, so it’s different to last time. Check your next steps below and find out more inside your pack.

Read this Enrolment Pack It includes details about things you need to do now, what happens during your online enrolment (August) and online induction (September). Read more on pages 3-6. Set up with self-service Set up with self-service before the end of July 2022, so you can change your password for your Hartpury email, if required. You'll need access to your Hartpury email to enrol online. Make your payments Find details about payments, and the financial support available on page 3. Reapply for your transport If you live locally and want to travel on Hartpury transport, you must reapply to use it this year. See page 3. www.hartpury.ac.uk/college-transport

Add key dates to your diary Find your term dates and inset days on pages 7-8.

Complete your online enrolment You'll receive an email on 1 June with details about your online enrolment (August). See pages 3-4. Buy any new kit or clothing If you need to buy any new kit, you can order this online now. Visit page 4 to find out how.

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Contents

Welcome to Hartpury 2 Getting ready for your enrolment 3 Your enrolment 5

Term dates 7 Inset days 8

@hartpury

Well done You’ve put in lots of hard work this year. We're really impressed with how much you've already achieved in your first year. It's a great foundation for success in the final year of your course. But for now, it’s time to relax and enjoy a well-earned break. Over the next few months, you could gain extra outside of college work experience* approval process for your CV, spend time with friends and family, and enjoy some of the great events on campus. With a packed schedule of equine competitions – including our NAF Five Star Hartpury Festival of Dressage, Showjumping Spectacular and International Hartpury Horse Trials, as well as the FEI Dressage and Eventing European Championships for Young Riders and Juniors 2022 – you could join us as a spectator or watch full coverage online. Follow @Hartpury on Facebook, Twitter and Instagram and keep up to date with news and events. Remember to let us know what you’re up to using #HartpuryFamily – we’ll share our favourite pictures with our followers. We look forward to welcoming you back to Hartpury College in September. Claire Whitworth Vice-Principal Further Education

*Outside of the Hartpury College work experience approval process.

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Your enrolment is an important part of coming back to Hartpury. Please complete the following steps now, to ensure a smooth transition into your second or third year. Getting ready for enrolment Now Step 1. Set up self-service On 1 June, you'll receive an email from us Additional payments If you’ve been allocated a place in

accommodation and/or livery, transport, one of our Sports Academies, or would like gym membership, there will be some additional costs. You can find details of these below. • Accommodation and Livery If you’ve been allocated a place in accommodation or livery, you've already paid your deposit and set up your payment plan. You'll receive your payment schedule after you enrol in September 2022. Sports Academy membership, £120 If you’re already a member, or joining this year, you'll need to pay for membership for the year. Gymmembership, £120 If you'd like unlimited membership for our fully-equipped gym. To pay for your Sports Academy or gym membership, visit estore.hartpury.ac.uk/ product-catalogue/sport Step 3. Reapply for transport If you live in the local area and want to travel to college using Hartpury transport, you must reapply as soon as possible. If you don't reapply, you won't be allocated a space. Visit our website to complete your application online, pay your deposit and set up your payment plan now. www.hartpury.ac.uk/college-transport Once we've received your application, deposit payment, and you've set up a payment plan, we'll send your bus pass and timetable in the post in August 2022. • •

about setting up self-service. Please make sure you do this before you leave for the summer, to ensure you're able to get into your Hartpury email. This is where we'll send details about your online enrolment. Read more about this on page 4. Step 2. Make your payments There are some fees to pay before you start, including the educational visits fee for all students. • Educational visits fee, £65 Field trips, visits and external speakers are an important part of your student experience. This fee contributes to the cost of speakers, transport for off-site

visits, and entry to shows, events, museums, competitions and many other attractions.

Visit our website to pay your educational visits fee, before you arrive for enrolment. www.hartpury.ac.uk/staff-and-students/ current-students

Financial support We offer a range of bursaries to help you with the cost of college. Visit our website to find out what's on offer and apply. www.hartpury.ac.uk/college-finance Our finance team are here to help. If you have any questions, email: studentfinance@hartpury.ac.uk

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International students If you’re a returning international student, we will need to check your passport or ID documents and Biometric Residence Permit (BRP) when you return. We’ll take new copies of your documents to update your immigration record on file. You’ll need to bring a laptop with you to complete your studies. Please make sure it meets our laptop minimum specification. Check our guidance at www.hartpury.ac.uk/laptop-guidance Check your online enrolment date below. 1 August: A-level and BTEC Extended Diploma students where conditions have been met. 26 August: BTEC students i.e Foundation Diploma and Extended Certificate, waiting on exam results to determine progression. Please ensure you complete your online enrolment by 31 August. What does it include? As part of your online enrolment, you'll complete your Hartpury College regulations form, learning agreement, and your trip consent form, and update your contact details/ next of kin. You'll also see links to our payment portal. If you haven't already made your payments, you can do this at the same time. What will I need? • Your Hartpury log in. • If you're under 18, you'll need to have your parents/carers with you, as they will need to sign some forms. A bank card to pay your educational visits fee (£65), if you haven't already. Please note that to be invited to enrol online, you'll need to meet the minimum requirements for progression. Please contact your tutor if you have any questions or concerns. Bring you laptop •

Step 4. Buy your kit If you need new sports kit or course clothing, you can buy this online. Agriculture, animal and equine: Visit www.jsteamwear.co.uk Sport, outdoor activities and uniformed protective services: Visit www.eliteprosports.co.uk/hartpury If you order this now, you'll have it in time for your enrolment. But you can wait until you start your course, too. International students: You can order your kit now and have it delivered directly to Hartpury, or wait until you arrive to place your order online. The delivery address is: Student Services, Hartpury College, Gloucester, GL19 3BE – please remember to add your name. August Step 5. Complete your online enrolment In August, we'll send an email to your Hartpury account inviting you enrol online. This email will include the link and full guidance – so it's really important you set up self-service now (see step one for details) and gain access to your Hartpury email account. Keep your ID card Make sure you keep your ID somewhere safe. You'll use the same one when you return in September 2022. However, you'll get a new card if: • you turn 18 over the summer • you change residential status. If this is the case, we'll be in touch with you to organise a new ID card. If you've lost your card, you'll need to visit Student Services when back on campus to arrange and pay for a new one.

If you have any questions, email: international@hartpury.ac.uk

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Your Hartpury College enrolment

We're looking forward to welcoming you back to Hartpury College in September 2022, for the next year on your course.

We've moved to online enrolment, so the process will be different to what you did last year. Here's what will happen. August 2022: Your online enrolment You'll receive an email to your Hartpury email address inviting you to enrol online – check your date on page 4. Please complete this by 31 August, to help us make your re- enrolment to Hartpury as smooth as possible. Tuesday 6, Wednesday 7 and Thursday 8 September 2022: Your online induction Your online induction will take place on both of these days. Your tutor will be in touch with the link to join. During your online induction, you'll receive your timetable and find out everything you need to know about beginning the next year of your course. So you'll be all ready to get started with your academic lessons. Friday 9 September 2022 There are several things happening on this day, so make sure you read the following carefully to see if any of this applies to you. • Your residential welcome (residential students only), 10.30am-4.30pm You have a dedicated timeslot to collect your accommodation keys. Turn to page 6 to find yours and add this to your diary. Turn back to page 4 for more details about what will happen and what you'll need to have with you.

You'll get your keys, attend your residential briefing and settle into your new room on site. Check your packing list for what to bring (and what not to) at www.hartpury.ac.uk/comingtohartpury Student livery If you've secured a place in our student livery, you'll also come into college on Friday 9 September. Our livery team will be in touch with more details. Agricultural apprentices, 9.30-10.30am You'll come in for your induction session on Friday 9 September. reapplied to travel on Hartpury transport (see page 3), we'll send your bus pass and timetable in the post by mid-August – so make sure you've applied, paid your deposit and set up a payment plan by then. www.hartpury.ac.uk/college-transport • • Getting your bus pass If you live in the local area and have

Once you've enrolled Your course will start the following week, Monday 12 September 2022.

If you're moving into Hartpury accommodation on campus, you'll attend your residential welcome in the College Learning Centre (CLC).

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Residential students Moving into accommodation Friday 9 September 2022 If you've been allocated a place in Hartpury accommodation, this is when you'll collect your room key. Location: Arrive in the College Learning Centre and visit the accommodation desk at your allocated time. Check the table below to find your dedicated timeslot. Under 18s If you're under 18 years old, you must be accompanied by your parent/carer. They will need to sign up to the Accommodation License including the Residential Regulations and Procedures.

Your accommodation timeslot

10.30-11.30am A-C surnames

11.30am-12.30pm D-G surnames

1.30-2.30pm H-L surnames

2.30-3.30pm M-R surnames

3.30-4.30pm S-Z surnames

Turn over to find your term dates and inset days for the year ahead

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Your term dates 2022/23

A-level students

Date

Activity

Bank holiday*

Inset day

2022 5 – 9 September

Enrolment and start of teaching

Teaching

21 October

12 September – 21 October

Holiday

24 – 28 October

Teaching

31 October 15 and 16 December

31 October –16 December

Holiday

26 and 27 December

19 – 30 December

2023 2 January – 17 February

Teaching

2 January

17 February

Holiday

20 – 24 February

Teaching

27 February and 31 March

27 February - 31 March

Holiday

7 and 10 April

3 - 14 April

Teaching

1 May

24 April

17 April – 26 May

Holiday

29 May

29 May – 2 June

Teaching

5 – 23 June

Holiday

26 June (end of term) onwards

Diploma and Access to HE students

Date

Activity

Bank holiday*

Inset day

2022 5 – 9 September

Enrolment and start of teaching

Teaching

21 October

12 September – 21 October

Holiday

24 – 28 October

Teaching

31 October 15 and 16 December

31 October – 16 December

Holiday

26 and 27 December

19 – 30 December

2023 2 January – 17 February

Teaching

2 January

17 February

Holiday

20 – 24 February

Teaching

27 February and 31 March

27 February – 31 March

Holiday

7 and 10 April

3 – 21 April

Teaching

1 and 29 May

24 April

24 April – 23 June

Holiday

26 June (end of term) onwards

*There is no timetabled teaching on bank holidays.

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College inset days Inset days are additional days off for A-level, diploma and Access to HE students. As such, you won’t be required in college on the following dates – although tutors may require attendance to catch up on any outstanding work.

21 and 31 October 2022 15 and 16 December 2022 17 and 27 February 2023

31 March 2023 24 April 2023

If you’re an equine student with livery and the inset day falls on a Monday, you may be able to return with your horse on the Sunday. You’ll need to get permission from the Director of Equine.

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Keep in touch and let us know what you’re up to this summer #HartpuryFamily

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We hope this guide provides everything you need to know about returning to Hartpury in September 2022. If you have any questions at all, you can contact us at any time using the details on the back page.

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#HartpuryFamily

If you have any questions, get in touch – we’re here to help. Check your email for updates and information about returning to Hartpury. Accommodation accommodation@hartpury.ac.uk +44 (0) 1452 702352 Admissions admissions@hartpury.ac.uk +44 (0) 1452 702244 Finance studentfinance@hartpury.ac.uk +44 (0) 1452 702103 / 702697 Learning support learningsupport@hartpury.ac.uk +44 (0) 1452 702478 International international@hartpury.ac.uk +44 (0) 1452 702344 Contact us www.hartpury.ac.uk