HARTPURY_COLLEGE_ENROLMENT_GUIDE_RETURNERS_2023

Your Enrolment Pack

IMPORTANT INFORMATION ABOUT YOUR ENROLMENT IN SEPTEMBER 2023

Your Enrolment Pack is here

Your enrolment is online this year, so it’s different to last time. Check your next steps below and find out more inside your pack.

Read this Enrolment Pack It includes details about things you need to do now, what happens during your online enrolment (August) and online induction (September). Read more on pages 3-6. Set up with self-service Set up with self-service before the end of July 2023, so you can change your password for your Hartpury email, if required. You'll need access to your Hartpury email to enrol online. Make your payments Find details about payments and the financial support available on page 3. Reapply for your transport If you live locally and want to travel on Hartpury transport, you must reapply by 30 July 2023. See page 3. www.hartpury.ac.uk/college-transport

Add key dates to your diary Find your term dates and inset days on pages 7-8.

Complete your online enrolment You'll have already received an email with details about your online enrolment (August). See pages 3-4. Buy any new kit or clothing If you need to buy any new kit, you can order this online now. Visit page 4 to find out how.

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Contents

Welcome to Hartpury 2 Getting ready for your enrolment 3 Your enrolment 5

Term dates 7 Inset days 8

@hartpury

Well done You’ve put in lots of hard work this year. We're really impressed with how much you've already achieved in your first year. It's a great foundation for success in the final year of your course. But for now, it’s time to relax and enjoy a well-earned break. Over the next few months, you could gain extra work experience* for your CV, spend time with friends and family, and enjoy some of the great events on campus. With a packed schedule of equine competitions – including our NAF Five Star International Hartpury Horse Trials, Hartpury Festival of Dressage, and Showjumping Spectacular – you could join us as a spectator or watch full coverage online. Follow us on TikTok, Instagram, and Facebook to keep up to date with news and events over the summer. Remember to let us know what you’re up to using #HartpuryFamily – we’ll share our favourite pictures with our followers. We look forward to welcoming you back to Hartpury College in September. Claire Whitworth Deputy Principal, Further Education

*Outside of the Hartpury College work experience approval process.

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Your enrolment is an important part of coming back to Hartpury. Please complete the following steps now, to ensure a smooth transition into your second or third year. Getting ready for enrolment

Additional payments If you’ve been allocated a place in accommodation, livery, or transport, are joining one of our Sports Academies, or would like to become a gym member, there will be some additional costs. • Accommodation and livery If you’ve secured a place in accommodation or livery, you've already paid your deposit and set up your payment plan. You'll receive your payment schedule after you enrol. Sports Academy membership, £120 If you’re already a member, or joining this year, you'll need to pay for membership for the year. This includes training with top-quality coaches, access to our world class facilities, transport, and our Sports Academy Performance Hub. Gym membership, £120 If you’d like membership for our gyms, you’ll need to pay for the year. Visit our website to pay for your Sports Academy and/or gym membership. estore.hartpury.ac.uk/product catalogue/sport Step 3: Reapply for transport If you live locally and would like to use our Home-to-College bus service to travel to and from Hartpury, you can book and pay for this now using Zeelo. You must apply for your college transport by 30 July 2023 to secure a place for September. Visit our website for details on how to set up your Zeelo account, browse our routes, find your nearest stop, check the cost, and book your annual ticket. Deadline: 30 July 2023 www.hartpury.ac.uk/college-transport • •

Now Step 1: Set up self-service

You'll have already received an email from us (1 June 2023) about setting up self-service. Please make sure you do this before you leave for the summer, to ensure you're able to get into your Hartpury email. This is where we'll send details about your online enrolment. Read more about this on page 4. Step 2: Make your payments There are some fees to pay before you start, including the educational visits fee for all students. • Educational visits fee, £75 Field trips, visits, and external speakers are an important part of your student experience. This fee contributes to the cost of speakers, transport for off-site

visits, and entry to shows, events, museums, competitions, and many other attractions.

Visit our website to pay your educational visits fee before you arrive for enrolment. www.hartpury.ac.uk/staff-and-students/ current-students

Financial support We offer a range of bursaries to help you with the cost of college. Visit our website to find out what's on offer and apply. www.hartpury.ac.uk/college-finance Our Finance team is here to help. If you have any questions, email: collegebursaries@hartpury.ac.uk

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International students If you’re a returning international student, we will need to check your passport or ID documents and Biometric Residence Permit (BRP) when you return. We’ll take new copies of your documents to update your immigration record on file. You’ll need to bring a laptop with you to complete your studies. Please make sure it meets our laptop minimum specification. Check our guidance at www.hartpury.ac.uk/laptop-guidance What does it include? As part of your online enrolment, you'll complete your Hartpury College regulations form, learning agreement, and your trip consent form, and update your contact details/ next of kin. You'll also see links to our payment portal. If you haven't already made your payments, you can do this at the same time. What will I need? • Your Hartpury log-in and access to your Hartpury email account. • If you're under 18, you'll need to have your parents/carers with you, as they will need to sign some forms. These electronic forms will be sent to you via email. A bank card to pay your educational visits fee (£75), if you haven't already. Please note that to be invited to enrol online, you'll need to meet the minimum requirements for progression. Please contact your tutor if you have any questions or concerns. Bring your laptop •

Step 4: Buy your kit If you need new sports kit or course clothing, you can buy this online now. If you order it now, it'll arrive in plenty of time for September. Visit www.hartpury.ac.uk/shop International students: You can order your kit now and have it delivered directly to Hartpury or wait until you arrive to place your order online. The delivery address is: Student Services, Hartpury College, Gloucester, GL19 3BE – please remember to add your name. Step 5: Update your contact details We'll send you an SMS notification when online enrolment opens in August (see step 6 for details). To ensure you get this message, please check and update your contact details via MyHartpury now. August Step 6: Complete your online enrolment In August, we'll send an email to your Hartpury account inviting you enrol online. This email will include the link and full guidance – so it's really important you set up self-service now (see step one for details) and gain access to your Hartpury email account. Check your online enrolment date below. 1 August: A-level and BTEC Extended Diploma students where conditions have been met. 18 August: BTEC students i.e Foundation Diploma and Extended Certificate, waiting on exam results to determine progression. Please ensure you complete your online enrolment by 31 August 2023.

If you have any questions, email: international@hartpury.ac.uk

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Your Hartpury College enrolment

We're looking forward to welcoming you back to Hartpury College in September 2023 for the next year on your course.

• Your residential welcome, 10.30am 4.30pm at Student Services If you're moving into Hartpury accommodation on campus, you'll have a designated move-in time slot. Find all the information you need on the next page. Student livery If you've secured a place in our DIY student livery, this is when you'll move you horse in. Our Livery team will be in touch with more details. Check your livery packing list at www.hartpury.ac.uk/comingtohartpury Getting to college If you live in the local area and want to travel on our Home-to-College bus service provided by Zeelo (see page 3), please ensure you've set up your Zeelo account and downloaded the app. This will give you a QR code ticket for the bus driver to scan, as well as travel updates. Visit www.hartpury.ac.uk/college-transport Once you've enrolled Your course will start the following week, Monday 11 September 2023. Keep your ID card Make sure you keep your ID somewhere safe. You'll use the same one when you return in September 2023. However, you'll get a new card if: • you turn 18 over the summer • you change residential status. If this is the case, we'll be in touch with you to organise a new ID card. If you've lost your card, you'll need to visit Student Services when back on campus to arrange and pay for a new one. •

We've moved to online enrolment, so the process will be different to what you did last year. Here's what will happen. August 2023: Your online enrolment You'll receive an email to your Hartpury email address inviting you to enrol online – check your date on page 4. We’ll also send you an SMS notification, so make sure your contact number is up to date (see page 4). Please complete your online enrolment by 31 August 2023 to help us make your re enrolment to Hartpury as smooth as possible. you'll need to have with you. Monday 4 September 2023: Agriculture inductions on site. If you're studying one of the following courses, you'll come on site for your induction at the following time: • Agricultural apprenticeships, 10am • Level 3 Extended Diploma Agriculture year two (middle year placement students), 3.30pm Wednesday 6 – Thursday 7 September 2023: Your online induction Your online induction will take place on both of these days. Your tutor will be in touch with the link to join. During your online induction, you'll receive your timetable and find out everything you need to know about beginning the next year of your course. Then you'll be all ready to get started with your academic lessons. Friday 8 September 2023 There are several things happening on this day, so make sure you read the following carefully to see if any of this applies to you. Turn back to page 4 for more details about what will happen and what

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Residential students Moving into accommodation Friday 8 September 2023 If you've been allocated a place in our accommodation, this is when you'll collect your key, move into your room, and attend your residential briefing. Location: Student Services Please check the table below and arrive at your designated time slot.

Your accommodation time slot

10.30-11.30am A-C surnames

11.30am-12.30pm D-G surnames

1.30-2.30pm H-L surnames

2.30-3.30pm M-R surnames

3.30-4.30pm S-Z surnames

Under 18s If you're under 18 years old, you must be accompanied by your parent/carer. They will need to sign up to the Accommodation License including the Residential Regulations and Procedures. Check your accommodation packing list at www.hartpury.ac.uk/comingtohartpury

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Your term dates 2023/24

A-level students

Date

Activity

Bank holiday*

Inset day

2023 4-8 September

Enrolment and start of teaching

Teaching

27 October

11 September – 27 October

Holiday

30 October – 3 November

Teaching

6 November 21-22 December

6 November – 22 December

Holiday

25-26 December 1 January 2024

25 December – 5 January 2024

2024 8 January – 9 February

Teaching

9 February

Holiday

12-16 February

Teaching

19 February 22 March

19 February – 22 March

Holiday

29 March 1 April

25 March – 5 April

Teaching

6 May

15 April

8 April – 24 May

Holiday

27 May

27-31 May

Teaching

3-21 June

Holiday

24 June onwards

Diploma and Access to HE students

Date

Activity

Bank holiday*

Inset day

2023 4-8 September

Enrolment and start of teaching

Teaching

27 October

11 September – 27 October

Holiday

30 October – 3 November

Teaching

6 November 21-22 December

6 November – 22 December

Holiday

25-26 December 1 January 2024

25 December – 5 January 2024

2024 8 January – 9 February

Teaching

9 February

Holiday

12-16 February

Teaching

19 February 22 March

19 February – 22 March

Holiday

29 March 1 April

25 March – 12 April

Teaching

6 May 27 May

15 April

15 April – 21 June

Holiday

24 June onwards

*There is no timetabled teaching on bank holidays.

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College inset days Inset days are additional days off for A-level, diploma, and Access to HE students. Check your inset dates in the term dates table on the previous page. You won’t be required in college on these dates, although tutors may require attendance to catch up on any outstanding work. If you’re an equine student with livery and the inset day falls on a Monday, you may be able to return with your horse on the Sunday. You’ll need to get permission from the Director of Equine.

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Keep in touch and let us know what you’re up to this summer #HartpuryFamily

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We hope this guide provides everything you need to know about returning to Hartpury in September 2023. If you have any questions at all, you can contact us at any time using the details on the back page.

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#HartpuryFamily

Contact us

If you have any questions, get in touch – we’re here to help. Check your email for updates and information about returning to Hartpury. Accommodation accommodation@hartpury.ac.uk +44 (0) 1452 702352 Admissions admissions@hartpury.ac.uk +44 (0) 1452 702244 Finance collegebursaries@hartpury.ac.uk

+44 (0) 1452 702103 / 702697 Aspire – learning support aspire@hartpury.ac.uk +44 (0) 1452 941299 International international@hartpury.ac.uk +44 (0) 1452 702344

www.hartpury.ac.uk