FE_ENROLMENT_GUIDE_RETURNERS_2020

Your Enrolment Pack

IMPORTANT INFORMATION ABOUT YOUR ENROLMENT IN AUTUMN 2020

Your Enrolment Pack is here

Before you return to Hartpury College for your enrolment, it's important that you complete the following steps now. You’ll find more detailed information inside your pack.

Read this Enrolment Pack It includes details about what you need to do now, the forms you need to fill in, and what to bring to enrolment.

Fill in your forms Visit our website to download, print and fill in your forms. Tick them off using your forms checklist on page 4. Post your finance form back to us now. Bring the rest of your completed forms to enrolment. www.hartpury.ac.uk/comingtohartpury

Reapply for your transport If you haven't already, reapply for your Hartpury transport. Visit our website to download the form and send it back to

us via post or email as soon as you can. www.hartpury.ac.uk/college-transport

Add key dates to your diary Find your term dates on page 7 and start planning your year ahead.

Buy any new kit or clothing If you need to get any new kit, order this now at www.hartpury.ac.uk/shop

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Contents

Welcome to Hartpury 2 Getting ready for your enrolment 3 Your forms checklist 4 Your enrolment 5

Term dates 7 Inset days 8

@hartpury

Well done We realise the past fewmonths have been challenging and we're really impressed by howwell you’ve adapted. You’ve put in lots of hard work and done everything you can to succeed in your course.

While the campus is quieter than usual, there’s plenty happening on our social channels. Follow Hartpury on Facebook, Twitter and Instagram for some fun virtual activities – don’t miss live animal feeding, time with our favourite therapy dog, Ralph, yoga and home workouts to keep you moving. Tune in and stay connected with your #HartpuryFamily. The summer is also a great time to do some additional reading around your subject. It’ll help you hit the ground running in your next year and set you up for success, whatever you dream of doing in the future. We look forward to welcoming you back to Hartpury College.

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Your enrolment is an important part of coming back to Hartpury. Please complete the following steps now, to ensure a smooth transition into your second or third year. Getting ready for enrolment

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Accommodation fees – you can pay for your accommodation on campus by Direct Debit. You'll need to complete the relevant Direct Debit forms. Read more below. Paying by Direct Debit If you're continuing to pay for your accommodation / transport / livery by Direct Debit and there have been no changes to your details, please complete the Direct Debit renewal form only. If there have been changes to your details (i.e. name of account holder or bank) you must complete the Direct Debit form and mandate (double-sided form). Please send your finance forms back to us as soon as possible. You'll find the postal address at the top of the forms. Buy your kit If you need to buy any new sports kit or clothing for your course, visit www.hartpury.ac.uk/shop Get your order in as soon as possible to make sure it's ready in plenty of time for your enrolment.

Fill in your forms Please make sure you print and complete your enrolment forms. Here’s what you need to do: 1. Visit www.hartpury.ac.uk/comingtohartpury 2. Download and print your forms 3. Fill in the paper copies 4. Tick off your completed forms using your checklist on the next page 5. Send your finance forms back to us now 6. Bring the rest of your forms to enrolment This will help us to make the enrolment If you travel to college using our transport and haven't reapplied, it's important you do so now. Download your application form and send it back to us at finance@hartpury.ac.uk www.hartpury.ac.uk/college-transport Make your payments There are some fees that need to be paid before you start. Here’s a list of payments due and an explanation of what they’re for. • Educational visits fee (free) – given the ongoing Covid-19 situation, we'll transfer this over from your last year. So you don’t need to pay anything this year. Sports Academy membership fee (£80 per annum) – if you’re already a member of one of our Sports Academies, you must pay for your membership again this year. Gymmembership fee (£100 per annum) – unlimited use of our fully-equipped gym. You can pay for your Sports Academy and gymmemberships online at estore.hartpury.ac.uk/product- catalogue/sport • • process as smooth as possible. Reapply for transport

International students If you’re a returning international student and have had a new passport or ID document since you enrolled last year, please bring this with you to enrolment. We’ll take copies and update your record, which will be held with our International Manager as part of UK Visa and Immigration compliance.

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Tick your forms off as you complete them: Hartpury College regulations acceptance form – this includes your student code of conduct and safeguarding information. Direct Debit and mandate OR Direct Debit renewal – set up or renew a regular payment to cover things like accommodation. Send these back to us now using the address on the top of the form. We’ve included a page called ‘Payment of your Fees’ which is for your information only. You don't need to send this back to us. Trip consent form – permission to attend course trips. Please send your finance forms back to us now. Bring the rest of your completed forms to your enrolment. Your forms checklist Here’s a checklist of the forms you’ll find on our website. It’s really important that you complete these forms in advance and bring them with you to your enrolment. This will help us to make the process as smooth as possible on the day. Visit www.hartpury.ac.uk/comingtohartpury to download and print your forms.

If you have any issues completing these forms, we can help you at enrolment. We’ll have paper copies available too, in case you don’t have access to a printer.

Visit www.hartpury.ac.uk/comingtohartpury to download and print your enrolment forms

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Your Hartpury College enrolment

We intend to run your enrolment in the second week of September (8 – 11 Sept 2020). We’re currently working on our plans, in line with Government advice, tomake sure you have the best and safest experience. We’ll be in touch with you over the summer to confirm your enrolment timetable.

Your enrolment will take place in the College Learning Centre – there will be plenty of signs and flags showing you where you need to be. Our staff will be on hand to guide you through the process. You’ll enrol with our Finance, Transport, Accommodation, IT and Aspire learning support teams as required. Now that you're a returning student, it will be much quicker and easier than last time.

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What to bring to enrolment Please make sure you bring your proof of ID to your enrolment. This could be your passport or your driving licence. If you don’t have either of these, you can bring your birth certificate. Once you've enrolled We're making plans for your induction and your learning, in line with evolving Government advice. We'll keep you updated as our plans develop.

Applied for college transport? You'll need to travel to and from your enrolment yourself. As part of your enrolment, we'll explain the process for using Hartpury transport going forwards.

Turn over to find your term dates and inset days for the year ahead

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Your term dates 2020/21

Please be aware that these termdates are provisional and subject to change, based on evolving Government advice relating to the pandemic. We’ll be in touchwith any changes.

A-level students

Date

Activity

Bank holiday

Inset day

2020 8 – 11 September

Enrolment / induction / start of teaching

Teaching

23 October

14 September – 23 October

Holiday

26 – 30 October

Teaching

2 November 17 and 18 December

2 November – 18 December

Holiday

25 and 26 December 1 January 2021

21 December – 1 January 2021

2021 4 January – 12 February

Teaching

12 February

Holiday

15 – 19 February

Teaching

26 March

22 February - 2 April

Holiday

2 and 5 April

5 - 16 April

Teaching

3 May

19 April – 28 May

Holiday

31 May

31 May – 4 June

Teaching

7 – 25 June

Holiday

28 June onwards

Diploma students

Date

Activity

Bank holiday

Inset day

2020 8 – 11 September

Enrolment / induction / start of teaching

Teaching

23 October

14 September – 23 October

Holiday

26 – 30 October

Teaching

2 November 17 and 18 December

2 November – 18 December

Holiday

25 and 26 December 1 January 2021

21 December – 1 January 2021

2021 4 January – 12 February

Teaching

12 February

Holiday

15 – 19 February

Teaching

26 March

22 February – 26 March

Holiday

2 and 5 April

29 March – 16 April

Teaching

3 and 31 May

19 April – 18 June

Holiday

21 June onwards

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College inset days Inset days are additional days off for A-level and diploma students. As such, you won’t be required in college on the following dates – although tutors may require attendance to catch up on any outstanding work.

23 October 2020 2 November 2020 17 and 18 December 2020 12 February 2021 26 March 2021

If you’re an equine student with livery and the inset day falls on a Monday, you may be able to return with your horse on the Sunday. You’ll need to get permission from the Director of Equine.

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Keep in touch and let us know what you’re up to this summer #HartpuryFamily

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We hope this guide provides everything you need to know about returning to Hartpury in the autumn. If you have any questions at all, you can contact us at any time using the details on the back page.

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#HartpuryFamily

Contact us

If you have any questions, get in touch – we’re here to help. Check your email for updates and information about returning to Hartpury. Accommodation accommodation@hartpury.ac.uk +44 (0) 1452 702352 Admissions admissions@hartpury.ac.uk +44 (0) 1452 702244 Finance studentfinance@hartpury.ac.uk

+44 (0) 1452 702103 Learning support learningsupport@hartpury.ac.uk +44 (0) 1452 702478 International international@hartpury.ac.uk +44 (0) 1452 702344

www.hartpury.ac.uk